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What is Email Hosting?

7 min to read

Email hosting is a service that allows you to set up and manage personalized professional email addresses, like [email protected], in correspondence with a specified domain.

Selecting this service may have an impact on your digital professional image and is often associated with a different level of benefits and control compared to free email services.

Also, a large number of web hosting companies provide email hosting as part of their packages.

Pro Tip:
Check how well the email hosting integrates with other applications like calendar tools or contact management systems before choosing a plan.
Key Takeaways:
  • Creating professional email addresses with a personalized domain is a feature associated with some email hosting services
  • Pick an email hosting plan based on the requirements of storage space and level of security
  • Email hosting is used for managing only email accounts, while Web hosting is dedicated to managing websites
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What is Email Hosting?

What are the benefits of using email hosting instead of a free email service?

Custom email addresses are associated with organizational image, and paid email hosting typically offers additional functionalities used in business contexts. Hosted email services often allow multiple email addresses under a domain, such as [email protected] and [email protected], which may not be standard features of free services.

Pro Tip: 
In addition to potentially influencing perceptions of a company’s professionalism, domain-based email allows for email provider changes without email address modification.

What are the different types of email hosting available?

The types of email hosting available include:

  • Shared email hosting;

  • VPS (Virtual Private Server) Email Hosting;

  • Dedicated email hosting;

  • Cloud email hosting.

The variations are mainly on price, control, and resources for your services, which lets you select based on your preferences and finances. Shared hosting is the lowest cost and works best for simple requirements, while dedicated hosting is best for larger corporations since it provides maximum power and control.

Deep Dive: 
Cloud email hosting can impact scalability for expanding businesses, permitting the adjustment of resources according to their needs.

How do I choose the right email hosting provider for my needs?

When deciding on a service provider, consider:

  • Your required storage space.

  • The number of mailboxes needed.

  • The availability of technical support.

Attention to these factors influences the suitability of the hosting for both existing and future email requirements (in case you choose another hosting service). It may also help to read reviews and compare the uptime promises of different providers.

Pro Tip: 
Verify whether the provider has any email migration assistance tools if you are changing from a different email provider.

Do I need a domain name to use email hosting?

That’s correct. Usually, a domain name is required to use email hosting effectively and create custom email accounts (for example, [email protected]). A domain name is also fundamental for identity purposes because it helps you or your organization stand out. If you don’t have a domain name, many email hosting providers will help you register one.

Pro Tip: 
Pick a domain name that you can easily recall and that relates to your business or intention, as it will be part of your email address.

Conclusion

Email hosting allows for email management with a custom domain and may include variations in features compared to free email services. The company’s unique requirements will help determine what type to choose.

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